SUSTAINABLE BUSINESS PRACTICES GUIDELINES FOR ELD

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OVERVIEW STATEMENT

The members of the Engineering Libraries Division of the ASEE recommend the following practices in order to move the organization towards more sustainable methods that will minimize the impact our events may have on the environment. We direct the leadership and members of the Division to communicate, conduct business, and convene in environmentally sustainable ways.

GENERAL BUSINESS

The members of ELD will:

  • Communicate in environmentally sustainable ways, for instance, ELD business will be conducted electronically whenever possible.
  • Create environmentally-friendly printed publications, when print is necessary. We encourage use of sustainably-designed documents, recycled material and natural inks for all necessary printed material. Also, if mailing printed material is necessary, use an updated mailing list (more than 2 years old is usually unreliable).
  • Provide opportunities for virtual participation in ELD activities whenever possible.
  • Encourage business partnerships with organizations willing to work with ELD on sustainability.
  • Work with other ASEE divisions to support and encourage more sustainable practices within ASEE


CONFERENCES

Virtual Participation

  • Provide opportunities for ELD members to virtually participate in the conferences whenever possible and/or appropriate.

Event Sites

  • Encourage selection of event sites, including hotels, and exhibitors that have sustainable programs and a willingness to work with ELD on creating a sustainable conference.
  • Encourage selection of event sites in close proximity to one another and to conference facilities to allow for easy commute by public transit, bus or walking.
  • Support green energy policies by keeping room at reasonable temperatures.
  • Encourage and enable attendees to share transportation to/from conference and other events.
  • Investigate availability of sustainable services in cities under considerations.
  • Encourage attendees to sign a green pledge.

Catering & Food

  • Encourage food & beverage vendors and caterers to use sustainable materials.
  • Choose special event locations that practice sustainable activities such as green, local food choices, bulk dispensers in some cases, and reusable cutlery and linens.
  • Request use of large platters for food (sandwiches, “finger foods,” salads, etc.) instead of box lunches to avoid wasteful packaging.
  • Provide clearly marked recycling bins at your events.
  • Request that beverages, condiments, snacks and other items be provided in bulk instead of individually packaged.
  • Request that your caterer take back their platters and lids and reuse.
  • Request that your caterer green their operations by recycling as much as possible, composting food scraps, reducing wasteful disposables, use recycle materials and containers, and donating leftovers to food pantries.
  • Make a friendly announcement at the beginning of the event, instructing attendees which items are recyclable, which are trash, and what bin each item should go in.
  • Encourage attendees to bring their own refillable beverage container.
  • Encourage use of reusable pitchers and glasses instead of bottled water during sessions.

Materials & Handouts

  • Encourage use of online conference registration.
  • Promote conference and events via electronic means.
  • Encourage use of electronic-only conference programs:
  1. Do not provide print copy to each attendee.
  2. Provide print copies for reference at key locations throughout event site.
  3. Post online and make accessible via conference computers.
  • Encourage use of electronic handouts and provide a link to all session handouts.
  • Provide wireless connectivity to download materials onsite as needed.
  • Encourage attendees to bring laptop to view materials and facilitate note taking.
  • Encourage use of recycled material and natural inks for all necessary printed material, including signage, programs, bags and badges.
  • Create reusable signage (no dates or locations) whenever possible.
  • Encourage attendees to bring their own tote bags and extras to exchange with others or recycle bags.
  • Encourage use of electronic presentations and distributing handouts electronically to eliminate paper waste.
  • If printed materials are necessary, consider print on demand, double-sided and more ecologically-sound printing methods.


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