NOTES

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GENERAL BUSINESS

  • Conduct ELD business electronically whenever possible (STS guidelines)
  • Encourage use of recycled material and natural inks for all necessary printed material (STS guidelines)
  • Provide opportunities for virtual participation in ELD meetings and conferences (STS guidelines)
  • Encourage business partnerships with organizations willing to work with ELD on sustainability (STS guidelines)


New - Practices to Consider:

  • Do not use mailing lists that have not been maintained. A mailing list more than 2 years old is usually unreliable. (Jill) source: EPA's Greening Your Meetings

CONFERENCES

Event Sites

  • Encourage selection of event sites that have recycling programs and a willingness to work with ELD on creating a sustainable conference (STS guidelines)
  • Encourage selection of event sites in close proximity to one another and to conference facilities to allow for easy commute by public transit, bus or walking (STS guidelines)
  • Support green energy policies by keeping room at reasonable temperatures (STS guidelines)
  • Encourage and enable attendees to share transportation to/from conference (STS guidelines)


New - Practices to Consider:

  • Get a sense of the availability of green services in cities under consideration. Some cities or regions of the country are further along in their awareness and protection of the environment and will make it easier for you to green your meeting. (Jill) source: EPA's Greening Your Meetings
  • Donate used amenities (soap, bottles, etc.) to charitable organizations or recycle them. or better yet, encourage attendees to use their own sustainable products. (Jill) source: EPA's Greening Your Meetings
  • Give hotel guests the option to reuse towels and sheets. (Jill) source: EPA's Greening Your Meetings
  • Utilize paperless check-in, checkout, and billing procedures to minimize use of paper. (Jill) source: EPA's Greening Your Meetings
  • Provide shuttle services between meetings, accommodations, and restaurants to minimize car and taxi trips if walking isn't feasible. (Jill) source: EPA's Greening Your Meetings
  • Look for facilities that invite meeting attendees to share in energy conservation and waste reduction efforts-for example, by reducing paper towels, supporting use of soap dispensers versus individual soaps, avoiding waste, and participating in recycling programs. (Jill) source: EPA's Greening Your Meetings
  • Look for meeting rooms with recycling bins, posted with a list of all items that can be recycled. (Jill) source: EPA's Greening Your Meetings
  • Put recycling containers in visible locations at entrances to halls and in the pre-function area. Let attendees know that recycling containers will be available. Place visible signage instructing delegates as to what is and is not recyclable. Put additional containers in hotel lobbies near checkout areas. (Jill) source: EPA's Greening Your Meetings
  • Encourage attendees to sign a green pledge. (Christine) source: ACRL Green Pledge source: http://www.ala.org/ala/mgrps/divs/acrl/events/national/seattle/greenpledge.cfm
  • Encourage selection of event sites that use environmentally friendly products (including cleaning products). (Jill) Green Purchasing Guide


Catering & Food selection (this could be merged with the Recycling & Reuse section below?)


Materials and Handouts

  • Encourage use of online conference registration (STS guidelines)
  • Promote conference and events via electronic means (STS guidelines)
  • Encourage use of electronic-only conference programs:
  1. Do not provide print copy to each attendee (STS guidelines)
  2. Provide print copies for reference at key locations throughout event site (STS guidelines)
  3. Post online and make accessible via conference computers (STS guidelines)
  • Encourage use of electronic handouts and provide a link to all session handouts (STS guidelines)
  • Provide wireless connectivity to download materials onsite as needed (STS guidelines)
  • Encourage attendees to bring laptop to view materials and facilitate note taking (STS guidelines)
  • Encourage use of recycled material and natural inks for all necessary printed material, including signage, programs, bags and badges (STS guidelines)
  • Create reusable signage (no dates or locations) whenever possible (STS guidelines)
  • Encourage attendees to bring their own tote bags and extras to exchange with others (STS guidelines)


New - Practices to Consider:

  • Set up a system for making photocopies on demand instead of over-printing materials. (Jill) source: EPA's Greening Your Meetings
  • Encourage use of electronic presentations and distributing disk handouts to eliminate paper waste. (Jill) source: EPA Greening Your Meetings
  • Use double-sided copies. (Jill) source: EPA's Greening Your Meetings


Recycling & Reuse Program

  • Encourage recycling of all material and containers (STS guidelines)
  • Encourage attendees to bring their own refillable beverage container (STS guidelines)
  • Encourage donation of leftover food to local shelters (STS guidelines)
  • Encourage use of reusable plates, cups, utensils and condiment dispensers where possible (STS guidelines)
  • Encourage use of snacks without individual packaging (STS guidelines)
  • Do not provide bottle water during sessions (use reusable pitchers and glasses) (STS guidelines)


New - Practices to Consider:

  • Encourage reuse or donation of conference bags; consider organizing a conference bag swap event. (Jill)

Exhibitors (Possible new category)

Should we include green practices for exhibitors? Jill


Academia (Possible new category)

Do we want to include sustaianble practice for colleges and universities or is this too broad and outside of our scope? Jill


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