Interlibrary loan/electronic reserves

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Conference publishers should prevent any barriers to sharing information and allows for wide distribution of published scholalry works.

Interlibrary Loan

For licensed copyrighted material, the following should apply:

[Similar to the current ASEE-ELD Best Practices for Electronic Resources document – I feel that it applies here as well]
Licenses should permit fair use of all information for non-commercial, educational, instructional, and scientific purposes by authorized users. Content providers must allow conference publications to be used for non-commercial interlibrary loan between two libraries in support of their teaching, learning, or research missions. The library agrees to fulfill all interlibrary loan requests in compliance with section 108 of the U.S. Copyright Law and the Guidelines for Proviso of Subsection 108(2g)(2) prepared by the National Commission on New Technological Uses of Copyrighted Works. There should be no additional record keeping beyond that required for copyright compliance by borrowing/lending libraries. Restrictions on the version or release of ILL software a library may use should not be part of a license agreement. Libraries should be allowed to update their software as needed to best serve their clientele or improve/streamline their internal procedures.

Libraries should also be allowed to send an electronic version of a work directly to the requesting library instead of the common practice of printing out the document, scanning it and then sending the scan of the print-out.

Electronic Reserves/Course Packs

For licensed copyrighted material, the following should apply:

[Similar to the current ASEE-ELD Best Practices for Electronic Resources document – I feel that it applies here as well]
The library and authorized users must be able to use a reasonable portion of the licensed materials for use in connection with specific courses provided by the respective institution in compliance with the fair use policies.


In keeping with fair use principles, the use of conference publications material for non-commercial, educational interlibrary loan and electronic reserves should be allowed.

Best Practices

American Physical Society
Interlibrary loan policy: Licensee may download and print individual articles that are then faxed, mailed or hand-delivered to a requester under Licensee's interlibrary loan procedures, so long as the requesting institution is a noncommercial library located in the same country as Licensee. No other form of electronic transmission or forwarding of material is permitted.

Classroom Use policy: Author (or his/her employer) may use all or part of the APS-prepared version for educational purposes without requesting permission from the APS as long as the appropriate bibliographic citation is included. Third parties may use photocopied articles published by APS for lecture and classroom purposes for a single semester without asking permission from APS. However, if the article becomes part of your course material beyond one semester, you must obtain permission from APS. Also, there is no limitation on the use of APS articles using links to the material accessible through institutional subscriptions.

Association for Computing Machinery (ACM)
Educational and Library Uses of Copyrighted Material policy: Copying and distributing single works by a university/college instructor, where no fee is charged to the students, and the distribution is limited to students enrolled in a university/college course and their instructors.

See Copyright section for OA Conference Publishers.