Copyright issues

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Libraries require agreements that support educational uses of scholarly works, and the principle of Fair Use for both authors and licensees of the content, including but not limited to: [note: this section is the basically the same as Best Practices for Electronic Resources]

  • Right to post published article on websites (personal or institutional) or to deposit article in open access institutional repository
  • Right to post pre-publications of article on websites (personal or institutional) or to deposit article in open access institutional repository
  • Right to make copies for interlibrary loan (from print or electronic format original)
  • Right to use copies for reserves and/or e-reserves

In support of educational uses for scholarly works, conference publishers should seek non-exclusive rights to publish works in their proceedings (rather than seek copyright ownership).

Creative Commons provides tools for publishers and authors to apply copyright licenses with varying degrees of restrictions. The Creative Commons license — Attribution Non-Commercial Share Alike — allows for reuse/remix of material with credit to the original authors for educational use only. This type of license also supports open access principles.

If conference publishers chose to retain the copyright, the publisher should allow for amendments to the copyright agreement to allow for the above educational uses. This can be accomplished by allowing the author to ammend the existing copyright agreement as needed or include an Author Addendum agreement. An Author Addendum agreement is an addenda, or supplement, to the original copyright transer form.


Conference proceedings are the forefront of new scholarship and should be widely available to all for the general advancement of knowledge and benefit of all.



Open Access Scholarly Information Sourcebook (OASIS)
Overview of author’s rights and addenda, including examples and resources.

Science Commons – Scholar’s Copyright Addendum Engine
Authors can generate an addendum in a PDF format.

SPARC Author Addendum
SPARC Author Addendum Form:

University of Michigan Author’s Addendum

Best Practice


Atlantis Press
Atlantis Press "adheres to the principles of Open Access and Creative Commons."

Electronic Proceedings in Theortical Computer Science
These proceedings use a non-exclusive license and allow the option for authors to use a Creative Commons license.

Nature Publishing Group (NPG) Though not a conference publisher, NPG is a good example for the use of the Creative Commons attribution-noncommercial-share alike unported licence for some of its journal content.


American Physical Society (APS)
APS allows author(s) to post published articles on author/employee website and on free-access e-print server for educational purposes. Author owns any derivative of work.

American Society of Civil Engineers (ASCE)
For ASCE, author(s) “retain the right to revise, adapt, prepare derivative works, present orally, or distribute the work provided that all such use is for the personal noncommercial benefit of the author(s) and is consistent with any prior contractual agreement between the undersigned and/or coauthors and their employer(s).”

Association for Computing Machinery (ACM)
For ACM, the original copyright holder retains “the right to reuse any portion of the work, without fee, in future works of the author's own*, including books, lectures and presentations in all media, provided that the ACM citation and notice of the Copyright are included.”

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