Content considerations

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Electronic content should be cover-to-cover and include all content found in the print equivalent as well as all content issued as supplements or special issues in print or in other formats such as DVD or CD-ROM. Supplements should be made available online at the same time as the main issue. Electronic versions may include additional content not possible in the print media (e.g. interactive features, video) but not less content than the print. Cover-to-cover content includes, but is not limited to:

Abstracts, Addendums; Advertisements; Announcements; Audio; Author Biographies; Award Announcements; Book Reviews; Books Received; Brief Communications; Calendars; Cartoons; Case Reports; Charts; Classic Papers; Clinical Practice Reports; Conference Contents Lists; Correspondence; Cover Art; Debates; Directories; Discussions; Editorial Board Members; Editorials; Education Notes; Errata /Erratum; Forewords; Forthcoming Articles; Forum Articles; Full-Length Articles; Images; In Memoriam /Memorials; Indexes; Instructions To Authors; Introductions; Legal Notes; Letters To The Editor And Replies; Literature Alerts; Masthead Information; Miscellaneous; News / News Items; Obituaries; Other Contents; Papers Accepted for Publication; Patent Abstracts; Patent Reports; Personal Reports; Previews; Product News / Reviews; Publisher’s Notes; Requests For Assistance; Research Notes; Research Papers; Review Articles; Schedule of Issues; Sequencing Reports; Short Communications; Short Surveys; Software Reviews; Supplementary Materials; Tables Of Contents; Test Reviews; Video.

Image quality: Images should be at minimum equivalent to, if not better than, the image appearing in the print equivalent. Images that are in color in the print version must be in color in the electronic version.

Multi-media content: In many fields, audio and video form an integral part of a conference presentation. When these materials are provided as part of a physical resource (via CD-ROM or DVD, for example), they should be part of the electronic (online) version as well. Online audio and video should be playable without requiring the user to download non-standard software such as video players proprietary to the publisher.


Libraries require a complete, cover-to-cover, accurate digital replica of the original print resource. This is particularly important as the electronic version becomes the de facto copy of record and the print version becomes a seldom seen and increasingly difficult to access archive.

Best Practices

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